Paperwork Procedures for QPs, Dissertation, Degrees

Assemble a committee, including a principal reader and 2 secondary readers. Schedule a “sign on” meeting with the committee to discuss content/direction of the project.
After the meeting, complete the QP Proposal I Form through Docusign. After you enter your committee’s names and email addresses and complete your portion of the form, the document will automatically be circulated to the committee and Graduate Director.
Email a copy of your proposal to the This email address is being protected from spambots. You need JavaScript enabled to view it..

When your QP is completed and ready to be defended, schedule a final “sign-off” meeting with the committee.
After the meeting, complete the QP 1 Evaluation Form and MA Candidacy Form through Docusign.
- On page 1 of the MA Candidacy form, list 10 courses (30 credits) in order of the year/term.
- After you enter your committee’s names and email addresses and complete your portion of the form, the document will automatically be circulated to the committee and Graduate Director.
Email a copy of your QP 1 to the This email address is being protected from spambots. You need JavaScript enabled to view it.r.
Submit the MA Candidacy Form and Diploma Application Confirmation to the School of Graduate Studies (This email address is being protected from spambots. You need JavaScript enabled to view it.)
- Submission instructions are available on the SGS website.

Assemble a committee, including a principal reader and secondary readers. Schedule a “sign on” meeting with the committee to discuss content/direction of the project.
After the meeting, complete the QP Proposal 2 Form or the Final QP Proposal Form (2019 cohort and beyond for 3-6-9 program) through Docusign.
After you enter your committee’s names and email addresses and complete your portion of the form, the document will automatically be circulated to the committee and Graduate Director. Committee members should only complete the portions of the form that are applicable to your project.
Email a copy of your proposal to the This email address is being protected from spambots. You need JavaScript enabled to view it..

When your QP is completed and ready to be defended, schedule a final “sign-off” meeting with the committee.
After the meeting, complete the QP 2 Evaluation Form or the Final QP Defense Form (2019 cohort and beyond for 3-6-9 program) through Docusign. After you enter your committee’s names and email addresses and complete your portion of the form, the document will automatically be circulated to the committee. Committee members should only complete the portions of the form that are applicable to your project.
Email a copy of your Final QP to the This email address is being protected from spambots. You need JavaScript enabled to view it..

When your dissertation proposal is completed and ready to be defended, schedule a meeting with the committee.
After your dissertation proposal defense, complete the Dissertation Proposal Approval Form through Docusign. After you enter your committee’s names and email addresses and complete your portion of the form, the document will automatically be circulated to the committee and Graduate Director.
Complete the Qualifying Examination Form through Docusign and submit it to SGS (This email address is being protected from spambots. You need JavaScript enabled to view it.) to officially become ABD.
Email your dissertation proposal to the This email address is being protected from spambots. You need JavaScript enabled to view it..

When your dissertation is completed and ready to be defended, schedule a meeting with the committee.
Send the Graduate Program Coordinator the name, title, and address of your outside committee member, so it can be approved by the Graduate School.
After your dissertation defense, complete the Final Defense Candidacy Form through Docusign. After you enter your committee’s names and email addresses and complete your portion of the form, the document will automatically be circulated to the committee and Graduate Director.
Request that your committee members sign your Title Page. (Example: Title Page) You may request that they sign/scan the title page, or you may enter the Title Page into Docusign.
Complete ALL FORMS required by the Graduate School and submit ALL requirements in ONE email to SGS (This email address is being protected from spambots. You need JavaScript enabled to view it.).
- Paperwork requirements are available here: https://gsnb.rutgers.edu/academics/checklist-phd-degree
Please send a copy of your Final Defense Candidacy Form, Title Page, and Dissertation to the This email address is being protected from spambots. You need JavaScript enabled to view it.